Privacy Notice for Applicants in the United Kingdom and European Economic Area
Last updated: 7 June 2021
The protection of your personal data is important to us. Your data is protected in accordance with statutory requirements (in particular, EU General Data Protection Regulation [GDPR] for candidates in the European Economic Area, the UK GDPR for candidates in the UK, the German Data Protection Act [BDSG] for candidates residing in Germany, and any other local data protection laws that apply to you).
Our general Privacy Notice of the websites, products, services and software is available here.
1. Contact details of the Controller and data protection officer
Responsible for the collection of your personal data during the application process is the Sauce Labs entity to whom you are applying for a job. A list of our operating affiliates and their addresses is available from datenschutz@saucelabs.com.
For questions or concerns, please contact our Data Protection Officer at privacy@saucelabs.com or for job positions in Germany datenschutz@saucelabs.com.
2. Data processing during the application procedure
When you apply for employment at Sauce Labs, the following personal data may be collected as part of your job application:
Full name, date of birth, address, telephone number, email address, photograph, and information on your qualifications, professional experience, LinkedIn profile, salary expectations, education or training and, if applicable, hobbies and leisure activities. We also collect any other information you voluntarily submit to us as part of your application.
Any notes, and internal communications related to your job application and any interviews we conduct with you.
Personal data pertaining to special categories, such as voluntarily provided data regarding your health (e.g. information pertaining to disabilities), per, e.g., Article 6(1)(b), Article 9(1) GDPR (in Germany Article 88 GDPR, s. 26(3)(1) BDSG).
Your personal data will be processed for the purposes of managing recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed for recruitment and hiring-related processes. We require personal data from you to evaluate your application and such processing is legally permissible under Article 6(1)(b) of GDPR as necessary for the performance of the solicitation, evaluation, and selection of applicants for employment or services relationships at the Sauce Labs (in Germany s. 26 (1) BDSG). Note: Based on your consent, your application may also be considered for Sauce Labs locations other than the location specific to where you applied.
If you apply to us via your online profile on Linkedin, you grant us access to your profile so that we can read it. We will then only collect the information we need from it for our applicant profile. Please note, however, that the read permission you grant us also allows us to see further information from your professional contacts and, if applicable, your life. On LinkedIn, your profile will usually also show the last visitors. Therefore, other users may also learn about our contacts. For more information about the privacy settings available on LinkedIn, please visit this network platform directly: https://www.linkedin.com/legal/privacy-policy.
If we extend an offer to you, we may request and collect additional information from you, such as proof of eligibility to work in the country in which you would work (e.g., a passport or visa), tax information, bank account information, benefits eligibility information and other information. We use these categories of information to take steps to enter into a work contract with you per Article 6(1)(b) of the GDPR. Should your application be accepted, your personal information may be subject to additional privacy notices.
We may also use your personal information to comply with applicable laws and administer our compliance with such requirements (such as under immigration and data protection laws) per Art. 6(1)(c) of the GDPR. In the event of a proposed merger, acquisition, sale or other business transaction involving our business or its assets, we may use your personal data in ways that support or give effect to the transaction per Art. 6(1)(f) of the GDPR, and your personal data will not be subject to any less protection during or after the transaction.
3. Duration of data storage
Should your job application be rejected, Sauce Labs shall store your application data for a maximum period or six months upon the rejection of your application, unless you consent to a longer period of storage, or the storage is required as per legal or statutory requirements.
Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment.
4. Recipients of personal data
Within the scope of processing, your personal data shall not be transmitted to any recipients other than the entity you applied for.
In certain cases, we may have to pass on part of your data that we process as part of the application process to places and persons outside our company. Classified according to categories, we pass on data to the following groups of recipients:
Our associated companies within the Group only with your consent
Service providers who process personal data (so-called processors)
If applicable, lawyers who work for us
Should we be legally obliged to pass on your data or if your data are necessary for our lawyers, personnel consultants and personnel brokers to conduct their work, we will pass on your data to them to the extent required.
Service providers who work on our behalf process some data for us. Should this be the case, we conclude a so-called order processing contract with the service provider by means of which we require the service provider to process the data carefully and in accordance with our instructions. This ensures that the service providers process the data in accordance with our specifications and on our behalf. For the application management, we specifically use the software solution of the provider Greenhouse Software, Inc., New York (USA). Details on data processing can be found at http://www.greenhouse.io/privacy-policy. We protect personal data in this situation using approved model clauses (which can be found here). Please contact us at the details here if you would like more information about the nature of the safeguards we have in place.
In addition, only the employees of our company who must view your data within the framework of the application procedure shall have access to your personal data, in particular the HR department and the decision-makers in the respective department, who must also co-decide on your recruitment and therefore must view your data.
5. Your rights with regard to data processing
Your rights with regard to data processing are based on the conditions set forth under applicable laws. You have the right to access information and copies of your personal data (Article 15 GDPR), as well as correction (Article 16 GDPR) or deletion (Article 17 GDPR) of your personal data. You also have the right to data portability (Article 20 GDPR). Furthermore, you may demand the restriction of data processing (Article 18 GDPR) and object to the processing (Article 21 GDPR) of your personal data, in which case we will only process your personal data for certain purposes or stop processing your personal data, if certain conditions apply. You have the right not to be subject to a decision based exclusively on automated processing (Article 22 GDPR).
6. Revocation of consent
Insofar as the collection or processing of your personal data is based on consent, you may revoke your consent at any time with effect for the future. The legality of the processing carried out until the revocation shall remain unaffected in the event of revocation.
7. Right of appeal to a supervisory authority
You shall have the right to appeal to the competent supervisory authority. You may also contact the data protection authority at your place of residence, which will then forward your request to the competent authority. You may view a list of supervisory authorities in the EU and their respective contact information here: https://edpb.europa.eu/about-edpb/board/members_en. You may view the UK supervisory authority's contact information here: https://ico.org.uk/global/contact-us/.
If you would like to exercise any of the rights listed above, please contact us via our Privacy Web Form here.
8. Updates to this Notice
This Notice may be updated from time to time. When we amend this Notice, we will update the date at the beginning of the Notice. We will also provide you with notice of changes where and as required by applicable law. We encourage you to review this Notice periodically for the latest information on our practices.
Sauce Labs Inc. California Candidate Privacy Notice
Last updated: June 7, 2021
We, Sauce Labs Inc., provide this notice to California residents applying for an employment or independent contractor position with us.
When you submit an application to us, we collect any information you voluntarily submit in an application form, CV or resume, or public profile you share with us. This may include your full name, date of birth, address, telephone number, email address, photograph, and information on your qualifications, professional experience, LinkedIn profile, salary expectations, education and training and, if applicable, hobbies and leisure activities. We use these categories of information to determine your suitability for the role for which you have applied or for similar roles within the Sauce Labs group of affiliates, and contact you about your application if we have questions or would like to schedule an interview.
If your application progresses, we may collect information that you provide during any interviews with us and, subject to applicable law, through any background or reference checks we perform on you. We use these categories of information to further evaluate your suitability for the role for which you have applied or for similar roles within the Sauce Labs group of affiliates, and to decide whether to extend a work offer to you.
If we extend an offer to you, we may request and collect additional information from you, such as proof of eligibility to work in the country in which you would work (e.g., a passport or visa), tax information, bank account information, benefits eligibility information and other information. We use these categories of information to take steps to start a work relationship with you. Should your application be accepted, your personal information may be subject to additional privacy notices.
We may also use any or all of the above categories of personal information to comply with applicable laws and administer our compliance with such requirements (such as under employment and immigration laws), exercise or defend our legal rights, and as otherwise legally permissible or required pursuant to applicable law. In the event of a proposed merger, acquisition, sale or other business transaction involving our business or its assets, we may use your personal information in ways that support or give effect to the transaction.
We do not sell your personal information or share it for cross-context behavioral advertising. Should your application be rejected, we will store the personal information in your application for an additional six months unless you consent to a longer period of storage or applicable laws require us to store your personal information for longer. Should your application be accepted, your personal information will be subject to a separate privacy notice. Please see our Supplemental CCPA Privacy Policy at https://saucelabs.com/ccpa. If you have a visual disability, please contact us for accommodations. This Notice may be updated from time to time and we will notify you of changes where and as required by law.
Sauce Labs - Canadian Candidate Privacy Notice
Last updated: June 7, 2021
Thank you for your interest in applying for a position with us. This Notice describes how we, Sauce Labs Canada, Inc., collect, use and disclose personal information about candidates for employment and independent contractor positions.
1. What types of personal information do we collect and for what purposes?
When you submit an application to us, we collect any information you voluntarily submit in an application form, CV or resume, or public profile you share with us. This may include your full name, date of birth, address, telephone number, email address, photograph, and information on your qualifications, professional experience, LinkedIn profile, salary expectations, education and training and, if applicable, hobbies and leisure activities. We use these categories of information to determine your suitability for the role for which you have applied or for similar roles within the Sauce Labs group of affiliates, and contact you about your application if we have questions or would like to schedule an interview.
If your application progresses, we may collect information that you provide during any interviews with us and, subject to applicable law, through any background or reference checks we perform on you. We use these categories of information to further evaluate your suitability for the role for which you have applied or for similar roles within the Sauce Labs group of affiliates, and to decide whether to extend a work offer to you.
If we extend an offer to you, we may request and collect additional information from you, such as proof of eligibility to work in the country in which you would work (e.g., a passport or visa), tax information, bank account information, benefits eligibility information and other information. We use these categories of information to take steps to start a work relationship with you. Should your application be accepted, your personal information may be subject to additional privacy notices.
2. For what other purposes do we use your personal information?
We may also use your personal information to comply with applicable laws and administer our compliance with such requirements (such as under employment and immigration laws), exercise or defend our legal rights, and as otherwise legally permissible or required pursuant to applicable law. In the event of a proposed merger, acquisition, sale or other business transaction involving our business or its assets, we may use your personal information in ways that support or give effect to the transaction.
3. To whom do we disclose your personal information?
We may disclose your personal information to the following types of parties in the following circumstances:
Other Sauce Labs companies: We may share your personal information with other companies in the Sauce Labs group to ensure that any decision made with respect to your application reflects the input of all appropriate internal stakeholders and takes into account the internal forecasting, planning and other interests of all relevant Sauce Labs group companies.
Third-party service providers and professional advisors: We may make your personal information available to service providers, such as IT services providers, and external advisors, such as lawyers, personnel consultants and personnel brokers. These recipients may be located in the U.S.
Corporate Restructuring: In the event of a merger, reorganization, dissolution or similar corporate event, or the sale of all or substantially all of our assets, we expect that the information that we have collected, including your personal information, will be transferred to the surviving entity in a merger or the acquiring entity.
We implement confidentiality and privacy agreements and take other steps intended to ensure that recipients of your personal information provide a level of protection comparable to the level of protection accorded by Canadian privacy laws. Some of the above noted entities may be located outside of Canada, and as such, where your personal information is transferred to jurisdictions outside of Canada, it will be subject to the legal regime of that country.
4. What rights do you have with respect to your personal information?
Under applicable privacy laws, you may have rights to access and correct the personal information we hold about you. You also have the right to withdraw your consent so that we no longer process personal information in ways that you previously consented to. Withdrawing your consent to the processing of your personal information may impact your ability to advance in the application process. Even if you withdraw your consent to the collection, use or disclosure of personal information, we may still keep that personal information if we are permitted or required to do so by law. To exercise any rights you may have under applicable privacy laws, please contact us using the contact details below, and we will respond as required by applicable privacy laws.
5. Contact Us
If you have questions or comments about how we handle your personal information or wish to exercise your privacy rights, please contact privacy@saucelabs.com. In certain instances, we may require that you provide additional information in order to verify your identity before we process your requests.
6. How we protect your information
We take steps intended to ensure your personal information is stored securely. However, no security system is 100% secure, which means we cannot guarantee the security of your personal information.
7. Updates to this Notice
This Notice may be updated from time to time. When we amend this Notice, we will update the date at the beginning of the Notice. We will also provide you with notice of changes and obtain your consent to any such changes where and as required by applicable law. We encourage you to review this Notice periodically for the latest information on our practices.
Sauce Labs - Israeli Candidate Privacy Notice
Last updated: September 7, 2021
Thank you for your interest in applying for a position with us. This Notice describes how we, Test Fairy, Ltd, collect, use and disclose personal information about candidates for employment and independent contractor positions.
1. What types of personal information do we collect and for what purposes?
When you submit an application to us, we collect any information you voluntarily submit in an application form, CV or resume, or public profile you share with us. This may include your full name, date of birth, address, telephone number, email address, photograph, and information on your qualifications, professional experience, LinkedIn profile, salary expectations, education and training and, if applicable, hobbies and leisure activities. We use these categories of information to determine your suitability for the role for which you have applied or for similar roles within the Sauce Labs group of affiliates, and contact you about your application if we have questions or would like to schedule an interview. You are under no legal obligation to provide us with your personal information and you are doing so with your own free will and consent.
If your application progresses, we may collect information that you provide during any interviews with us and, subject to applicable law, through any background or reference checks we perform on you. We use these categories of information to further evaluate your suitability for the role for which you have applied or for similar roles within the Sauce Labs group of affiliates, and to decide whether to extend a work offer to you.
If we extend an offer to you, we may request and collect additional information from you, such as proof of eligibility to work in the country in which you would work (e.g., a passport or visa), tax information, bank account information, benefits eligibility information and other information. We use these categories of information to take steps to start a work relationship with you. Should your application be accepted, your personal information may be subject to additional privacy notices.
2. For what other purposes do we use your personal information?
We may also use your personal information to comply with applicable laws and administer our compliance with such requirements (such as under employment and immigration laws), exercise or defend our legal rights, and as otherwise legally permissible or required pursuant to applicable law. In the event of a proposed merger, acquisition, sale or other business transaction involving our business or its assets, we may use your personal information in ways that support or give effect to the transaction.
3. To whom do we disclose your personal information?
We may disclose your personal information to the following types of parties in the following circumstances:
Other Sauce Labs companies: We may share your personal information with other companies in the Sauce Labs group to ensure that any decision made with respect to your application reflects the input of all appropriate internal stakeholders and takes into account the internal forecasting, planning and other interests of all relevant Sauce Labs group companies.
Third-party service providers and professional advisors: We may make your personal information available to service providers, such as IT services providers, and external advisors, such as lawyers, personnel consultants and personnel brokers. These recipients may be located in the U.S.
Corporate Restructuring: In the event of a merger, reorganization, dissolution or similar corporate event, or the sale of all or substantially all of our assets, we expect that the information that we have collected, including your personal information, will be transferred to the surviving entity in a merger or the acquiring entity.
We implement confidentiality and privacy agreements and take other steps intended to ensure that recipients of your personal information provide a level of protection comparable to the level of protection accorded by Israeli privacy laws. Some of the above noted entities may be located outside of Israel, and as such, where your personal information is transferred to jurisdictions outside of Israel, it will be subject to the legal regime of that country, which may be different from the data protection regime in Israel.
4. What rights do you have with respect to your personal information?
You have the right to review any personal data that we retain about you. If the personal data we retain about you is incorrect, incomplete, unclear or out-of-date, you have the right to request that we correct or delete such personal data. You also have the right to withdraw your consent so that we no longer process personal data in ways that you previously consented to. Withdrawing your consent to the processing of your personal data may impact your ability to continue your recruitment process with us. Even if you withdraw your consent for collecting, using or disclosing personal data, we may still keep that personal data if we are permitted or required to do so by law. Please note that these rights might be limited under the applicable national data protection law. To exercise any rights you may have under applicable privacy laws, please contact us using the contact details below, and we will respond as required by applicable privacy laws
5. Contact Us
If you have questions or comments about how we handle your personal information or wish to exercise your privacy rights, please contact datenschutz@saucelabs.com. In certain instances, we may require that you provide additional information in order to verify your identity before we process your requests.
6. Updates to this Notice
This Notice may be updated from time to time. When we amend this Notice, we will update the date at the beginning of the Notice. We will also provide you with notice of changes and obtain your consent to any such changes where and as required by applicable law. We encourage you to review this Notice periodically for the latest information on our practices.
